Travel Plan Questionnaire

Travel Insurance Acknowledgement

Emergencies can happen when you least expect them. WorldWise Travel Co highly recommends that all clients purchase a travel insurance policy to protect their investment in their travel. Cruise lines, airlines, hotels, and tour operators all charge high penalties for cancellation, ranging from the full deposit to no refund at all. And, keep in mind that most health insurance policies will not cover you when you are out of the country. Travel insurance can protect you in the event of Trip Cancellation, Trip Delay, Trip Interruption, Missed Connection, Baggage Loss, Theft or Damage, Baggage Delay, Emergency Medical and Dental Expenses, and Emergency Medical Transportation, among other unforeseen circumstances.

Please also note that in order for you to obtain coverage for certain pre-existing conditions, or for supplier default, your policy must be purchased at the time of booking or shortly thereafter (depending on the terms of the policy).

Please understand that we are not registered insurance agents, and cannot legally provide specific advice or information regarding insurance. We will gladly secure a quote for you, upon request, and if WorldWise Travel Co does not, or is not legally able to secure coverage on your behalf, it is our strong recommendation that you purchase a policy on your own.

WorldWise Travel Co Client Agreement

When you retain WorldWise Travel Co to help plan your travel, you're hiring a professional travel advisor to ensure that your trip is tailored to your taste, preferences, and budget. You get the benefit of our skill, experience and training, our professional relationships, and our industry connections. 

Our service covers your consultation, our research and recommendations, preparation of quotes and itineraries, reserving and booking each element of your trip, securing quotes for comprehensive travel insurance, administration of your booking from deposit to departure, and follow-up post-trip with suppliers (as needed).

We do not charge any planning fees for our services. The time and resources spent on researching, creating itineraries, and providing consultation are provided at no additional cost to you. However, if you proceed with booking services through us, you will be subject to any relevant fees or deposits associated with the bookings themselves, as per the policies of the third-party suppliers.

Minimum Planning Notice Requirement

To ensure a high-quality, well-researched, and personalized travel experience, we require a minimum of 90 days' notice prior to the intended departure date to begin planning any trip. This timeframe allows for thorough destination research, itinerary development, coordination with local providers, and securing of accommodations, transportation, and activities.

Requests made within fewer than 90 days of the intended departure date may be declined depending on availability and complexity. Exceptions are not guaranteed and are assessed on a case-by-case basis.

Travel Requests Outside Our Niche

We specialize in specific types of travel experiences that align with our expertise and services. If your travel request does not match the niche services we provide, we may decline to proceed with planning your trip. In this case, we will inform you as soon as possible and may recommend alternative agencies or service providers better suited to your needs.

Educational Travel Policy

Due to a conflict of interest with our professional work, we do not accept travel planning requests from students, families, or individuals affiliated with educational travel. This includes, but is not limited to, school-sponsored trips, study abroad programs, university-affiliated travel, or group excursions organized through educational institutions. This policy applies to both direct participants and family members supporting or accompanying such travel.