Trip Request: All-Inclusive Resort

Our Communication - Please understand that while planning your trip, we will primarily be in contact via email or scheduled phone calls. This approach provides you with the best level of service while ensuring that no important information is overlooked.

Text messages are only used for emergencies, in order to maintain accuracy and clarity while we plan your trip.

In advance of your departure date, we will provide you the best local contact information for prompt assistance after business hours.

Unscheduled calls and texts are of course available to you for any in-travel emergencies that arise.

Your dates will be required before any work can begin - all pricing and options depend on your dates of travel.

• Anticipated Departure Date (this is the date you leave your home - some locations take more than 1 day to arrive to your destination)

• Anticipated Return Date (this is the date you arrive at your home - some locations take more than 1 day to return home)

Consider what is right for you...

We will gather your passport/ID details later, for now please let us know about any of the following...

Some questions are personal, but we need to establish if there are benefits, restrictions of travel or supportive environments that will be needed.

Needs & Wants - What is most important to you for this trip?

🛏️ Bedding Preference and/or Multiple Room Requests.

Occupancy rules and ages are very important for all-inclusive resorts.

Passports will be checked and recorded at check in, so accuracy is critical when we start to look at options. Number of people and the ages of children in each room must be included.

*** If you want GUARANTEED connecting rooms or need multiple bedroom options, you will have very limited options. Booking early is of utmost importance***

Many rooms are limited to 2 adults and many children age 12+ are considered "adult" when looking at occupancy rules. If you are a family of 4 or 5+, you will fall into this category quickly.

Example: 2 adults (44, 42) and 3 children (17, 15, 13). Room 1 - request a king for parents, Room 2 - request doubles with a sofa bed for the kids.

🚐 Transportation Preferences

1 - Private Transfers - Get to your resort fast, no other passengers except for your travel party will be in your vehicle. Typically you can choose to add drinks/snacks or request vehicle types/styles. Once you arrive, clear customs/immigration and have your luggage, you will look for your transfer company, give them your name and be on your way as soon as the vehicle is available. Best option for passengers prone to motion sickness.

Cost - typically about the same or a little more as "shared direct transfers" for parties of 2+. Best option! 

2 - Shared Direct Transfers - These are transfers where you will share a vehicle with other random passengers, whom are also going to your resort. Your transfer goes directly to your resort, it does not make stops at other resorts. You will have to wait for all expected travelers to arrive, check in with the transfer company at the airport, clear immigration/customs and gather luggage. These are ok for parties of 2+ and sometimes there are complimentary upgrades available for this option, depending on the resort perks at the time of booking.

Cost - depending on your travel party size, sometimes more expensive than "private transfers."

3 - Shared Transfers - Not recommended. These are transfers where you will share a vehicle with other random passengers. Your transfer does NOT go directly to your resort, it will make stops at other resorts. This can add at least an hour to your travels on both arrival and departure.

Cost - not worth it, unless you are a single traveler and every dollar matters to you for this trip.

This information is vital to selecting the optimal environment and vibe for your travels.

Many times people find that they are actually more interested in finding the "perfect resort" and the destination they had in mind likely doesn't offer that specific resort experience they are seeking. This is very true for all-inclusive travel, the resort is your destination. 

If your most important aspect of this trip is finding that "perfect resort" please indicate here that you are "Open to Locations" so we can consider the overall experience that you are seeking. 

Start thinking about the coverage you will need now. Do you have the following...

- family members or pets that are sick and could cause you to want to cancel?

- travel during hurricane season (start of May to end of November - strongest storm months are typically September and October)?

- a job the may require you to work and cause you to cancel?

- financially, if you lose the money for this trip due to cancellation or travel issues it would be difficult to say goodbye to your travel funds?

- great credit card coverage for travel issues (whole trip must be on the same card) but need to have better health coverage? 

- health insurance that is only valid in the US (you likely fall into this category - a miniscule percentage of US citizens have insurance valid outside of the US)?

TYPICAL OPTIONS

A - Minimum Requirement - Medical Coverage Only, During Travel. No pre-travel cancellation/change coverage or during travel incident coverage. If you have an annual travel insurance plan (not your regular US health insurance) or just want medical coverage, please inquire.

B - CANCEL ANY TIME/ANY REASON - Cash Back & Medical Coverage - this is the most expensive and must be added at the time of your FIRST deposit.

C - CANCEL ANY TIME/COVERED REASON - Cash Back & Medical Coverage - this is less expensive, kids under 18 are FREE when traveling with parents (Allianz), and you can add it when you purchase your air.

If you have any PRE-EXISTING MEDICAL NEEDS, you MUST purchase your insurance at the time of your FIRST deposit.

Important Note:  Insurance doesn’t cover any price changes that may occur to a passenger dropping out of their room reservation. That means if you have 2, 3, 4 people in a room and 1 decides not to go, the other remaining passengers must cover the cost of the room for the person that dropped out of the trip.

Insurance - Travel Protection Plan payments are not refundable. 

What is your total budget for this trip?

**For CID/MLI/DSM or other regional airport travelers - If you have not looked at possible trip costs yet for your Airfare & Accommodations - most entry level options will begin at $2k per adult/child for a room/air package of 5-7 nights. These entry level prices are typical of air/resort travel packages.**

Budgeting is the most difficult, sensitive and important element of vacation planning.

We are here to help find the best vacation option for your travel budget; this makes it essential that we are upfront and on the same page when discussing options and realities.

Rates will vary by the dates you choose to travel and the dates you choose to book your travels.

Traveling Person acts solely as a booking agent for disclosed principal Suppliers and is not the source or provider of any travel service. Each Supplier is an independent entity with its own management and is not subject to the control of Traveling Person. For this reason, you will see all pricing as BUNDLED RATES and not broken out by component, a la carte style. Our partners do not provide component pricing to protect their contracts, therefore Traveling Person is not able to provide /disclose component pricing. When you hire Traveling Person, you agree and understand that you will receive all pricing as a "package rate.”

Our job is to learn about you, your habits and preferences.

This is optional but it helps greatly to get to know your likes and needs. Please help us by sharing...

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Thank you for your travel inquiry. Traveling Person will respond in 48 hours or less. If you have submitted your request over a holiday or weekend the response time will vary.

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