Creating Magic Vacations Terms and Conditions

CREATING MAGIC VACATIONS TERMS & CONDITIONS

QUICK REVIEW GUIDE

This quick review highlights essential points from our full Terms & Conditions *T&C). This

summary is not a substitute for reading the complete document. You may access complete T&C

below.

OUR ROLE

We act as an intermediary between you and travel suppliers (airlines, hotels, cruise lines,

etc.)We do not own or operate any travel services or accommodationsWe select reputable

suppliers but cannot guarantee their performance

BOOKING & PAYMENT

Deposits are typically non-refundableFinal payment deadlines are set by suppliers and specified

in confirmation documentsService fees charged by our agency are non-refundablePrices may

change until full payment is received and tickets are issued

TRAVEL DOCUMENTS

You are responsible for obtaining all necessary travel documents (passports, visas, etc.)Most

international travel requires a passport valid for 6+ months beyond your return dateHealth

requirements (vaccinations, tests) are your responsibility

CHANGES & CANCELLATIONS

Changes may incur fees from both our agency and suppliersCancellation policies vary by

supplier and are detailed in your confirmation documentsPenalties typically increase as your

departure date approachesSome bookings may be 100% non-refundable from time of booking

TRAVEL INSURANCE

We strongly recommend comprehensive travel insuranceWithout insurance, you accept full

financial responsibility for trip cancellations, medical emergencies, etc.

LIABILITY LIMITATIONS

Our liability is limited to the amount paid to our agency for our servicesWe are not responsible

for supplier acts or omissions (delays, cancellations, etc.)Claims against suppliers must be

made directly to them

CLIENT RESPONSIBILITIES

Inform us of any special needs or medical conditions at time of bookingComply with all

destination laws and regulationsBehavior that interferes with others' enjoyment may result in

service refusal

UNUSED SERVICES

No refunds for unused travel components (missed flights, hotel nights, activities, etc.)

By booking with us, you acknowledge that you have read and accepted our full Terms &

Conditions.

This quick review is for convenience only. Please refer to the complete Terms & Conditions

document for detailed information and legal provisions.

CMV COMPLETE TERMS AND CONDITIONS

1. INTRODUCTION

These Terms and Conditions ("Agreement") constitute a legally binding contract between

[Creating Magic Vacations LLC] ("Agency," "we," "us," or "our") and the client ("Client," "you," or

"your"). By engaging our services, you acknowledge that you have read, understood, and agree

to be bound by these terms.

2. AGENCY ROLE

2.1 Travel Agency Services

We act as an intermediary between you and travel suppliers, including but not limited to airlines,

cruise lines, hotels, tour operators, and car rental companies ("Suppliers"). We arrange travel

services on your behalf based on your instructions.

2.2 Supplier Relationship

The Agency does not own, manage, control, or operate any vehicle, hotel, resort, cruise ship,

restaurant, or attraction. We select reputable Suppliers, but we cannot guarantee their

performance. All bookings are subject to the terms and conditions of the relevant Suppliers.

3. BOOKING AND PAYMENT

3.1 Booking Process

All bookings are subject to availability at the time of reservation. We reserve the right to decline

any booking at our discretion.

3.2 Deposit Requirements

A non-refundable deposit is required to secure most bookings. Deposit amounts vary by trip

type, destination, and Supplier requirements.

3.3 Final Payment

Final payment is due according to the specific terms outlined in your supplier's confirmation

documents. Payment deadlines vary by supplier and travel type and will be clearly

communicated in your booking confirmation. Failure to make the final payment by the supplier's

required due date may result in cancellation of your booking and forfeiture of any deposits or

payments made.

3.4 Payment Methods

By providing your payment information, you authorize us to charge the applicable fees and

acknowledge that no further authorization is required.

3.5 Agency Fees

We may at times charge professional service fees for our expertise and time in planning and

managing your travel arrangements. These fees are non-refundable and will be clearly

disclosed prior to booking if applicable.

4. PRICING AND FEES

4.1 Price Changes

All prices are subject to change without notice until full payment is received and

tickets/documents are issued. Even after payment, prices may increase due to government-

imposed taxes or fees, currency fluctuations, or Supplier surcharges.

4.2 Inclusions/Exclusions

Pricing generally includes only the items specifically listed in your confirmation. Unless explicitly

stated, prices do not include optional excursions, travel insurance, passport/visa fees, gratuities,

personal expenses, or any other items not listed.

5. DOCUMENTATION

5.1 Travel Documents

You are responsible for obtaining and maintaining all necessary travel documents, including

valid passports, visas, permits, and certificates, as well as for complying with all applicable laws,

regulations, orders, and requirements of the countries to be visited.

5.2 Passport Requirements

Most international travel requires a passport valid for at least six months beyond your planned

return date. Some destinations require passports to have two to four blank visa pages for entry

stamps.

5.3 Visa and Entry Requirements

Entry requirements vary by destination and citizenship. While we may provide general

information, it is your responsibility to confirm and obtain all necessary visas and meet all entry

requirements.

5.4 Health Requirements

You are responsible for ensuring you meet all health requirements for your destination, including

vaccinations, tests, or other precautionary measures that may be required.

6. CHANGES AND CANCELLATIONS

6.1 Changes by Client

Changes to bookings are subject to availability and may incur fees from both the Agency and

Suppliers. Change fees vary based on the Supplier, timing, and nature of the change.

6.2 Cancellation by Client

All cancellations must be made in writing. Each booking is subject to the specific cancellation

policy of the supplier(s) providing your travel services, as outlined in their confirmation

documents. These policies vary widely by supplier, destination, travel dates, and type of service.

Cancellation penalties typically increase as the departure date approaches and may result in

100% non-refundability within a certain timeframe before departure. The exact cancellation

timeline and associated penalties will be clearly communicated in your supplier's confirmation

documents.

Please note that some travel arrangements, including but not limited to special event tickets,

certain airfares, and holiday packages, may be 100% non-refundable from the time of booking.

6.3 Changes by Suppliers

Suppliers may need to make changes to your booking due to weather, mechanical issues, or

other unforeseen circumstances. The Agency is not responsible for such changes.

6.4 Force Majeure

Neither the Agency nor any Supplier shall be liable for any delay, change, or cancellation due to

circumstances beyond reasonable control, including but not limited to acts of God, pandemic,

war, terrorist acts, strikes, riots, civil disorder, government actions, natural disasters, or technical

problems with transportation.

7. REFUNDS

7.1 Refund Policy

Refunds are subject to Supplier policies. Agency service fees, if applicable, are non-refundable

regardless of the reason for cancellation.

7.2 No-Show

Failure to check in or board transportation as scheduled is considered a no-show and will result

in automatic cancellation of all remaining arrangements and forfeiture of payments made.

7.3 Unused Services

No refund will be provided for any unused portion of travel, including but not limited to missed

flights, hotel nights, or activities, regardless of the reason.

8. TRAVEL INSURANCE

8.1 Recommendation

We strongly recommend purchasing comprehensive travel insurance that includes coverage for

trip cancellation, interruption, medical expenses, emergency evacuation, baggage loss, and

other contingencies.

8.2 Acknowledgment

By declining travel insurance, you acknowledge the risks of uninsured travel and accept full

financial responsibility for any expenses that might have been covered by travel insurance.

8.3 Policy Terms

All insurance policies are subject to the terms and conditions of the insurance provider, and we

act only as an intermediary in offering such policies.

9. LIMITATIONS OF LIABILITY

9.1 Agency Liability

Our maximum liability to you under any circumstances is limited to the amount paid to the

Agency for our services, excluding any payments made to Suppliers.

9.2 Supplier Liability

We are not responsible for any acts or omissions of Suppliers or third parties, including but not

limited to delays, cancellations, overbooking, schedule changes, routing changes, mechanical

failures, strikes, terrorism, criminal acts, weather conditions, or other circumstances beyond our

control.

9.3 Claims

Any claim against a Supplier must be made directly to that Supplier in accordance with their

policies and procedures. You agree to pursue any claims directly with the Supplier before

involving the Agency.

9.4 Information Accuracy

While we strive to provide accurate information, we cannot guarantee the accuracy of

information provided about destinations, accommodations, or services. We are not liable for any

inaccuracies or discrepancies in descriptions.

10. CLIENT RESPONSIBILITIES

10.1 Special Requests

Special requests (such as room location, bedding type, diet requirements, or disability

accommodations) must be made at the time of booking. While we will forward such requests to

the relevant Supplier, we cannot guarantee they will be honored.

10.2 Travel Behavior

You agree to comply with all rules, laws, and regulations of the destinations visited. The Agency

reserves the right to refuse service to anyone whose behavior interferes with the operation of

travel services or with the enjoyment of fellow travelers.

10.3 Medical Conditions

You must inform us of any condition, medical or otherwise, that may require special attention,

accommodation, or treatment during your travel at the time of booking.

10.4 Accessibility

Not all travel accommodations and services are accessible to those with disabilities. You are

responsible for informing us of any special requirements.

11. MISCELLANEOUS

11.1 Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of

Florida, without regard to its conflict of law principles.

11.2 Dispute Resolution

Any dispute arising from this Agreement shall be resolved through binding arbitration in the

State of Florida.

11.3 Severability

If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be

struck and the remaining provisions shall be enforced.

11.4 Entire Agreement

This Agreement, together with the booking confirmation and any attachments, constitutes the

entire agreement between you and the Agency and supersedes all prior agreements or

understandings.

11.5 Privacy Policy

We respect your privacy. Our privacy practices are described in our Privacy Policy, which is

incorporated by reference into this Agreement.

11.6 Communication

By providing your email address, you consent to receive all correspondence related to your

booking electronically.

11.7 Assignment

This Agreement may not be assigned by you without our prior written consent, but may be

assigned by us without your consent.

12. ACKNOWLEDGMENT

By engaging our services, you acknowledge that you have read, understood, and accepted

these Terms and Conditions. You also acknowledge that you are authorized to accept these

terms on behalf of all travelers in your party.

Last updated: March 25, 2025

Creating Magic Vacations

6526 Old Brick Road 120-227, Windermere, FL 34786