Great Plains Travel LLC

Effective Date: December 20, 2025

Great Plains Travel LLC (“Great Plains Travel,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, share, and protect personal information when you visit our website, submit a travel inquiry, complete a form, communicate with us, use our client portal, or book travel through our agency.

By using our website, submitting information to us, or working with Great Plains Travel, you agree to the practices described in this Privacy Policy.

We collect personal information that you voluntarily provide to us when requesting a quote, completing an intake form, booking travel, communicating with us, subscribing to emails, or using our client portal or related travel-planning tools.

The information we collect may include:

• Name, address, email address, and phone number
• Date of birth and age
• Traveler names and information for members of your travel party
• Passport information, citizenship, or government-issued identification details when needed for travel
• Known traveler numbers, frequent flyer numbers, cruise loyalty numbers, or other travel loyalty information
• Travel preferences, destination interests, room preferences, seating requests, dining preferences, and accessibility requests
• Emergency contact information
• Payment-related information needed to authorize or process travel bookings
• Travel insurance selections or insurance-related information
• Health, medical, mobility, dietary, or accessibility information only when voluntarily provided and necessary to assist with travel planning
• Communications with us, including emails, text messages, forms, social media messages, and phone call notes
• Website usage information, such as pages visited, form submissions, device information, browser type, IP address, and general analytics information

We may also collect information about other travelers in your party if you provide it to us. By providing information about another traveler, you confirm that you have permission to share that information with us for travel planning and booking purposes.

We use the information we collect to provide travel-planning and booking services. This may include:

• Preparing quotes and travel proposals
• Making travel recommendations
• Booking cruises, resorts, hotels, tours, theme park vacations, transportation, travel insurance, excursions, and other travel services
• Communicating with travel suppliers on your behalf
• Managing payments, deposits, final payments, changes, cancellations, and travel documents
• Providing support before, during, and after travel
• Creating and maintaining client records
• Sending reminders, updates, invoices, confirmations, and travel-related notices
• Responding to your questions or requests
• Improving our services, website, forms, and client experience
• Sending marketing emails, newsletters, promotions, or travel inspiration when permitted
• Complying with legal, regulatory, accounting, tax, insurance, supplier, and business obligations
• Protecting our agency, clients, suppliers, and systems from fraud, misuse, or unauthorized activity

In order to quote, plan, book, and service your trip, we may share necessary personal information with third parties involved in your travel arrangements. These may include:

• Cruise lines
• Hotels and resorts
• Tour operators
• Airlines
• Car rental companies
• Transportation providers
• Theme parks and ticket providers
• Excursion providers
• Travel insurance providers
• Destination management companies
• Payment processors
• Client portal, CRM, itinerary, and travel-planning platforms
• Independent contractors or travel advisors affiliated with Great Plains Travel who are assisting with your trip
• Technology, email, website, form, marketing, accounting, or administrative service providers

We only share information that is reasonably necessary to quote, book, manage, or support your travel arrangements or operate our business.

Travel suppliers and third-party providers may have their own privacy policies and data practices. Great Plains Travel is not responsible for the privacy practices of independent suppliers, cruise lines, resorts, airlines, tour operators, insurance companies, or other third-party providers.

Great Plains Travel may collect or receive payment-related information when needed to authorize or process travel bookings. Payment information may be entered into secure supplier systems, payment authorization forms, or approved third-party platforms.

We do not intend to store full credit card numbers in unsecured files, emails, text messages, or general notes. Clients should only submit payment information through approved secure methods provided by Great Plains Travel.

Some travel arrangements may require sensitive information, such as passport details, date of birth, citizenship, medical or mobility needs, dietary restrictions, or accessibility requests. We collect and use this information only when it is voluntarily provided and reasonably necessary to quote, book, or service your travel.

Because travel suppliers may require this information to complete reservations or provide requested accommodations, we may share relevant details with the appropriate supplier or service provider.

Great Plains Travel may use third-party platforms, including client portals, itinerary tools, payment authorization tools, CRM systems, forms, and supplier booking platforms, to collect and manage traveler information.

When you use these platforms, your information may also be subject to the privacy policies and terms of those platforms. We encourage you to review any applicable privacy policies when submitting information through third-party tools.

Our website may use cookies, analytics tools, pixels, or similar technologies to understand website traffic, improve the user experience, and support marketing efforts.

These tools may collect information such as your IP address, browser type, device information, pages visited, referral source, and interactions with our website.

You may be able to adjust your browser settings to refuse cookies or alert you when cookies are being used. Some website features may not function properly if cookies are disabled.

If you subscribe to our emails, request travel information, or otherwise opt in to receive communications, we may send you travel updates, promotions, newsletters, or agency announcements.

You may unsubscribe from marketing emails at any time by using the unsubscribe link in the email or contacting us directly. Even if you unsubscribe from marketing communications, we may still send you non-marketing messages related to active quotes, bookings, payments, travel documents, or client-service matters.

If you provide your phone number, we may contact you by phone or text regarding your travel inquiry, quote, booking, payment reminders, travel updates, or service-related matters.

We will not use text messaging for marketing unless you have given permission where required. Message and data rates may apply. You may ask us to stop texting you at any time.

We take reasonable steps to protect the personal information we collect and maintain. These steps may include using secure platforms, password-protected systems, limited-access files, supplier portals, and approved payment authorization methods.

However, no method of electronic transmission or storage is completely secure. While we work to protect your information, we cannot guarantee absolute security.

We retain personal information for as long as reasonably necessary to provide travel services, maintain business records, comply with legal, tax, accounting, insurance, supplier, and regulatory obligations, resolve disputes, and support future client service.

When information is no longer needed, we may securely delete, archive, or anonymize it in accordance with our business practices and legal obligations.

Great Plains Travel may collect information about children when provided by a parent, guardian, or authorized adult for the purpose of quoting, booking, or servicing family travel.

We do not knowingly collect personal information directly from children for marketing purposes. Information about minors should be submitted only by a parent, guardian, or authorized adult.

Great Plains Travel may work with independent contractor travel advisors. If an affiliated advisor assists with your trip, they may have access to information needed to quote, book, or service your travel.

Independent contractor advisors are expected to follow Great Plains Travel’s policies regarding confidentiality, client information, supplier access, and appropriate use of personal information.

Because travel often involves suppliers, destinations, and service providers located outside the United States, your personal information may be shared with or processed by companies in other countries as needed to arrange your travel.

Privacy laws in other countries may differ from those in your state or country of residence.

You may contact us to:

• Request access to the personal information we maintain about you
• Ask us to correct or update your information
• Ask us to delete certain information, subject to legal, supplier, accounting, or business record requirements
• Opt out of marketing emails
• Ask questions about how your information is used

We may need to verify your identity before responding to certain requests.

Our website, proposals, emails, or client portal may include links to third-party websites, including supplier websites, insurance providers, payment processors, social media platforms, and travel resources.

Great Plains Travel is not responsible for the privacy practices, security, or content of third-party websites. Please review the privacy policies of those websites before submitting personal information.

We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date. Your continued use of our website or services after updates are posted means you accept the revised Privacy Policy.

If you have questions about this Privacy Policy or how your personal information is handled, please contact us:

Great Plains Travel LLC
Sioux Falls, SD 57110
Email: allyssa@greatplainstravelllc.com
Phone: (605) 999-8100
Website: https://www.greatplainstravelllc.com/