Terms & Conditions
Updated: August 24, 2025

Thank you for choosing E-L-K Travel Co. to plan your vacation. Booking through us saves you time, reduces stress, and gives you peace of mind with professional guidance every step of the way. We work with trusted suppliers to secure the best value, tailor itineraries to your travel style, and provide detailed documents so your trip runs smoothly from start to finish.

These Terms & Conditions (“Agreement”) govern your booking with E.L.K. Travels LLC (dba E-L-K Travel Co.). By requesting confirmation of your booking, you acknowledge you have read, understood, and agree to these Terms & Conditions, including liability waivers, chargeback restrictions, venue selection, and governing law.

If booking for a group, the lead traveler is responsible for sharing these Terms with all members and is financially responsible for the entire booking.

You warrant that:

• You are of legal age to enter into contracts and make travel purchases.
• You are authorized to act on behalf of all travelers you represent.
• All information provided is accurate and complete.

We reserve the right to correct errors in pricing, availability, or supplier information at any time. Quotes are valid only at the time given and may change until full payment is received.

Bookings through E-L-K Travel Co. may not qualify for loyalty points, upgrades, or benefits with airlines, hotels, or other providers. It is your responsibility to confirm eligibility directly with the loyalty program.

It is your responsibility to obtain and carry all required travel documents (passports, visas, identification, etc.). Upon receiving your final documents from us, you must review them within 24 hours and notify us of errors. If we do not hear from you within that period, all details are considered accurate, and corrections will be your financial responsibility.

E-L-K Travel Co. acts solely as an agent between you and travel suppliers (airlines, cruise lines, hotels, tour operators, etc.). We do not own, operate, or control these services. Our role includes:

• Consultation and trip planning
• Research and supplier coordination
• Reservation and booking management
• Delivery of itineraries and travel documents
• Assistance with supplier issues during travel

• Planning and service fees are disclosed upfront, separate from your trip cost, and are nonrefundable.
• You are responsible for meeting payment deadlines. Missed payments may result in cancellation of your booking, subject to a $50 per person agency cancellation fee plus all supplier penalties.
• By booking through us, you agree not to initiate chargebacks to avoid supplier penalties, agency fees, or other charges that are nonrefundable under these Terms or supplier policies.

By providing credit card information, you:

• Authorize E-L-K Travel Co. to charge your card for deposits, final payments, and any supplier-imposed increases (such as taxes or fees).
• Acknowledge that certain travel purchases are nonrefundable and agree not to dispute or charge back such transactions.
• Understand that improper chargebacks will be disputed, and E-L-K Travel Co. may recover all associated costs, including attorney fees.
• Agree that any chargeback filed in violation of this Agreement may result in immediate cancellation of your travel arrangements.

We strongly recommend purchasing travel insurance that covers cancellation, interruption, medical expenses, evacuation, and baggage loss.

If you decline insurance, you must sign a Travel Insurance Waiver acknowledging your decision and releasing E-L-K Travel Co. from liability for uncovered losses. Cancel For Any Reason (CFAR) policies must be purchased within 14 days of your initial deposit.

E-L-K Travel Co. is not liable for losses or delays caused by events beyond our control, including natural disasters, strikes, terrorism, government actions, pandemics, or other force majeure events. Supplier refunds, if any, will be passed through to you. Agency fees remain nonrefundable.

You agree that E-L-K Travel Co. is not responsible for supplier acts or omissions. You agree to indemnify and hold harmless E-L-K Travel Co., its owners, agents, and representatives from any claims, losses, damages, or costs (including attorney fees) resulting from your actions, negligence, or breach of this Agreement.

This Agreement is governed by the laws of the State of Texas. All disputes must be filed exclusively in the courts of Texas. You waive the right to participate in class actions and agree that punitive or exemplary damages will not apply.

You agree that electronic signatures provided via Tern, PDF, email, or any other system are legally binding and enforceable as handwritten signatures.

This Agreement, together with supplier terms and your invoices, constitutes the entire contract between you and E-L-K Travel Co. If any part is found unenforceable, the remaining sections remain valid.

E-L-K Travel Co. is registered and authorized to sell travel services as follows:

• Florida: ST17873
• California: 2063964-50

We are a Wyoming-based company registered to transact in California.

© 2025 E-L-K Travel Co. | All Rights Reserved

Contact: donovan@elktravelco.com | (325) 232-0643